Enrolments and Placements
All registrars are required to re-enrol each year onto the Australian General Practice Training (AGPT) program through the Portal.
The Enrolment and Placement Process
WAGPET’s placement matching process brings together GP registrars with GP training facilities to facilitate their Australian General Practice Training (AGPT) program.
WAGPET assists with this process by providing an updated list of accredited training facilities and their capacity on the Facility Finder webpage.
GP registrars are responsible for approaching accredited training facilities (see the Facility Finder for capacity) and organising interviews with their preferred practices prior to lodging their preferences online.
Following a successful match, GP registrars and GP training facilities enter into an employment agreement, which incorporates time for the Australian General Practice Training (AGPT) program (for further information, please refer to the National Terms and Conditions for the Employment of Registrars (NTCER)).
Placement preferences for the 2018 cohort year opened on 15 May, 2017 and closed on 25 June, 2017.
The current list of accredited training facilities and their capacity for 2018 places for GP registrars is located on the Facility Finder page.
Placement matching process – for GP registrars
When placement matching begins, WAGPET’s GP registrars receive an email notification with details for entering their preferences using WAGPET’s Portal. Preferences for both semesters in the following year must be made at this time.
GP registrars are encouraged to contact their preferred practices at this time to express their interest and arrange an interview. Although this is not a requirement, it will improve the GP registrar’s chances of securing their preferred placement.
GP registrars will then log onto the WAGPET Portal and submit their three (3) preferred practices for their training placements in the following year. For more information about this process, please refer to How to Enter Placement Preferences – For GP Registrars.
Placement matching process – for training facilities
Training facilities similarly submit their preferences online following meeting with prospective GP registrars for their practice. This enables a preference order to be created for the matching process.
When placement matching begins, WAGPET’s training facilities receive an email notification with details for entering their preferences using WAGPET’s Portal. Preferences for both semesters in the following year must be made at this time.
Training facilities are encouraged to arrange an interview with GP registrars they are interested in having at their practice. Although this is not a requirement, it will give the practice the opportunity to meet with the GP registrar and assess their suitability for the workplace.
Training facilities will then log onto the WAGPET Portal and submit their three (3) preferred GP registrar candidates for their training placements in the following year. For more information about this process, please refer to How to Enter Placement Preferences – For Training Facilities.
What happens after the match is made?
WAGPET will notify training facilities and GP registrars of the placement matching outcomes, enabling the training facility and GP registrar to negotiate an employment agreement between them.
For further information, please refer to:
- the National Terms and Conditions for the Employment of Registrars (NTCER)
- GP Registrar Handbook
- Training Facility Handbook
For special conditions, exceptions and more information please refer to the Enrolment, Placement and Employment Policy in the WAGPET GP Registrar Policy Handbook.
- General and rural pathway obligations
When you applied for the AGPT, you would have nominated either the General or Rural pathway. Your training obligations under each pathway are detailed in the AGPT Training Obligations Policy and the WAGPET GP Registrar Policy Handbook.
The reference "ASGC-RA 1-5" is the Australian Standard Geographic Classification - Remoteness Areas; a geographic classification system designed by the Australian Bureau of Statistics.
WAGPET cannot guarantee that you can spend all of your training time in an area that you choose. Refer to the Enrolment, Placement and Employment Policy in the WAGPET GP Registrar Policy Handbook for detailed information.
For information on transfer between pathways, please refer to the Transfer Policy. Transfer pathway applications must be discussed with your Program Training Advisor.
- AGPT application form
You will be sent a prepopulated AGPT Application for a General Practice Registrar Placement Form. You must notify your PTA of any additional locations the GP registrar will be training at. It is the responsibility of both you and the GP registrar to ensure there is a valid Medicare provider number for each placement sites.
It is your responsibility to coordinate the completion of the form and return it to WAGPET. You must ensure that it is signed by your GP supervisor before it is returned.
- Medicare provider number
If you have never been issued a Medicare provider number, WAGPET will provide you with a pre-populated form that you will need to review and complete before returning to WAGPET for submission to Medicare.
It is your responsibility to coordinate the completion of the form with your GP supervisor and training facility.
For more information on the placement application and provider number process please refer to the AGPT website.
- Employment contract
As a GP registrar in general practice, you are required to negotiate a contract with your training facility. The contract must meet the National Terms and Conditions for the Employing of Registrars.
You will need a valid employment agreement in place with your training facility to confirm the placement. You must complete and submit a Registrar Placement Confirmation Form which can be downloaded from the Forms, Policies and Guides page.
The Registrar Placement and Agreement Confirmation Form must be received by WAGPET by 15 October for semester one placements the following year and by 15 April for semester two.
- Practice orientation
You may wish to arrange with the Practice Manager that you come to the practice for an orientation before your placement starts, as your first day may be quite overwhelming. The Practice Manager will be a great help during your placement, especially when it comes to administrative matters such as organising admitting rights and billing procedures.
- GP supervisor
For all GP placements you will be allocated a GP supervisor who is responsible for your education and supervision during the placement. During your first six-month placement (PRRT1/GPT1) the GP supervisor should be rostered to work with you in the practice for 80% of your clinical time and be available by phone at any other time. During the second six-month placement (PRRT2/GPT2) they should be available 50% of the time on site (and still 100% of the time by phone). In the final six-month (PRRT3/GPT3) the GP supervisor only need be available by phone 100% of the time. Of course other GPs in the practice will also be a valuable source of support for you and are likely to provide some of your in-practice teaching.