A regional program training support structure.
WAGPET has introduced a new structure of support for practices, supervisors and GP registrars.
At the heart of these changes is our commitment to supporting excellence in general practice training delivery.
To better support practices and registrars across WA, each region has been assigned an experienced Program Training Advisor (PTA) as the single point of contact for all WAGPET and AGPT program-related information, queries and support. Each region has also been assigned a dedicated Regional Medical Educator (RME), who continues to provide the highest standard of education support, rather than the program related support of a PTA, for both facilities and registrars.
Our experienced teams will provide a new level of understanding and responsiveness, developing closer working relationships with each supervisor, training facility and the registrars working with them.
Here are some answers to common questions asked about our new training delivery approach:
- About GP365
- Q: What is GP365?A: GP365 is an integrating learning and assessment program for GPT1/PRRT1 and GPT2/PRRT2 registrars that consists of:
Q: Why are we changing to GP365?A: GP365 is a program that has been implemented in other regional training organisations (RTOs) with much success, especially with regard to exam pass rates. GP365 helps structure a registrar’s learning while still providing the flexibility to focus in on areas that complement their case load.Q: Will there be any training?A: Full training on how to access and navigate through GP365 was provided prior to the start of semester one, 2017. If you were unable to attend a session, there will be supporting guides and videos to show you how to access the areas you need on GP365.Q: What has happened to the OEP?A: Some of the key online learning modules are still being used by the registrar, including Medicare and prescribing, Aboriginal health training, mental health skills training, exam preparation, learning and teaching and critical thinking and research.Q: How fast should the GP registrar progress through GP365?A: GP registrars should be completing approximately two to three Key Clinical Activities (KCAs) per week, which equates to about one Learning Essential Module per fortnight.
twenty-one online learning modules and 105 key clinical activities
five critical case analyses
ten regional mini release sessions
formative assessments by the supervisor.
Q: If there are multiple GP supervisors at a practice, will each Supervisor receive their own login/account for GP365?
A: Yes. Each GP supervisor has their own unique login which is your standard Portal login. Your login will be linked to your nominated GP registrars.Q: Will the Practice Manager have their own login to GP365?A: Yes. The Practice Manager will have their own unique login which is the standard Portal login. This login will be linked to nominated GP registrars but the view is limited to administration items.Q: Why don’t the 21 Learning Essentials Modules cover all topics for GP training?A: The Learning Essential modules are designed to be a foundation of general practice and provide the GP registrar with some focus and direction with respect to their study. The majority of teaching and learning will occur on the job and GP365 is not designed to cover the full spectrum of the GP training curriculum.Q: How long are GP365 logins valid for?A: GP365 login are valid for the duration of the GP registrar's training and not just the first 12 months.
- Education and consulting requirements
- Q: What is the education requirement for a part-time GPT1/PRRT1 registrar?A: GP registrars are required to complete their GP365 education in the first 12 months regardless of whether they are working full or part-time. This is to ensure all GP registrars in the first 12 months have the equivalent levels of education to support safe quality practice.Q: What data needs to be entered into the portal from 2017?A: To meet the requirements of our accreditation, WAGPET requires the GP registrar consulting numbers and profile as well as the hours of teaching they have received, to be entered into the portal by the GP supervisor. WAGPET no longer collects education topics information via the Portal.Q: What happens if the GP registrar is not keeping up with the GP365 requirements?A: The GP supervisor is expected to be aware of the GP registrars’ progress and the supervisor and registrar should discuss any issues or difficulties as they are identified. WAGPET Program Training Advisors and Regional Medical Educators will also be there to monitor and provide direct assistance as well. GP registrars who fail to complete GP365 requirements will not be assessed as exam ready and may find themselves unable to sit their College assessments.Q: What are the consulting hour requirements for a full-time GP registrar?A: Full-time GP registrars should be working 38 hours per week. Booked consulting hours vary depending on the term level, GPT/PRRT is 31 hours, GPT2/PRRT2 is 33 hours and GPT3/PRRT3 is 35 hours. The remainder of their time is made up with other ordinary activities. Please refer to the Training Facility Handbook for more information and the National Terms and Conditions for the Employment of Registrars.Q: What are the consulting hour requirements for a part-time GP registrar?A: Part-time GP registrars should be working 19 hours per week. Booked consulting hours vary depending on the term level, GPT1/PRRT1 are GPT2/PRRT2 are 16 hours and GPT3/PRRT3 is 18 hours. The remainder of the GP registrar's time is made up with other ordinary activities. Please refer to the Training Facility Handbook for more information and the National Terms and Conditions for the Employment of Registrars.Q: Are mini release days grouped?A: Mini release sessions are grouped in order to manage the total number of GP registrars training across WA in the most efficient way. This may mean that training facilities will have to plan to have multiple GP registrars away for mini releases at any one time.Q: What is the in-practice teaching requirement for part-time GP registrars?
A: GP registrars are required to do the same level of education over their first 12 months of training regardless of the employment status. As a result, both full and part-time GP registrars should receive one hour of formal teaching and two hours of corridor teaching in their first six months and they should receive one hour of formal teaching and 30 minutes of corridor teaching in their second six months.
- Key Clinical Activities (KCAs)
- Q: Do Key Clinical Activity (KCA) answers need to be very detailed if the GP registrar has good demonstrated knowledge and experience of the topic?
A: The onus is on the GP supervisor to make that assessment. If they believe the GP registrar is very skilled and experienced in a certain topic then the KCA response may be minimal. The GP should discuss the KCA with the registrar to enable them to sign off that the KCA is complete.
Q: What happens if the GP supervisor uses the option to mark the Key Clinical Activity (KCA) and rejects it with a zero?A: WAGPET recommends that rather than simply rejecting the KCA by marking it with a zero, that the GP supervisor talk through the areas needed for improvement and allow the GP registrar to resubmit the KCA.Q: Can GP registrars work on the same Key Clinical Activity (KCA) to make in-practice teaching easier?A: No, in-practice teaching should be one-on-one and the GP registrar should select KCAs that are relevant to their consulting at the time.Q: What happens if the GP registrar doesn’t see any patients that relate to Key Clinical Activity (KCA) topics?A: The GP registrar can role play or use a case that relates to learning from a previous patient consultation or reflect on one of the GP supervisor's cases that is relevant to a KCA.
- Supervision requirements
- Q: What happens if the principal supervisor goes on leave?A: Each GP supervisor and training facility should have a backup system in place for an additional supervisor to step in when the principal supervisor is on leave. Both supervisors should be linked to the GP registrar in GP365. The principal supervisor will need to notify their Program Training Advisor (PTA) so they can give the additional supervisor administration rights to the registrars' online learning records.Q: What data needs to be entered into the Portal from 2017?
A: To meet the requirements of our accreditation, WAGPET requires the GP registrar consulting numbers and profile as well as the hours of teaching they have received, to be entered into the portal by the GP supervisor. WAGPET no longer collects education topics information via the Portal.
Q: Do GP supervisors still need to complete teaching logs?A: Yes, GP supervisors must submit the teaching hours as well as the GP registrar's consulting numbers via the Portal every four weeks.
- Payments and financial support
- Q: What are the education payments for a part-time GPT1/PRRT1 registrar?A: GP registrars are required to complete their first 12 months of general practice education regardless of whether they are working full or part-time; the teaching requirement is the same regardless of the full or part-time status. On that basis, the education payment is made in full in the first 12 months of training.Q: What are the education payments for a part-time GPT2/PRRT2 registrar?A: As GP registrars are required to complete their first 12 months of general practice education regardless of whether they are working full or part-time, a GPT2/PRRT2 GP registrar will have already completed their GP365 education requirement. While no teaching payment is applicable, WAGPET provides a Practice Support Payment to contribute to the costs incurred with hosting the GP registrar.